The client’s side

This is what your client opens

Not a PDF attachment and not a screenshot of our editor. The actual page, on the actual layout, with the acceptance panel where it actually sits. Every figure below is made up; everything else is real.

Northgate Studio Ltd has sent you a quote. This is the real page, opened the way a client opens it. Nothing here is behind a login, because nothing your client sees ever should be.

Northgate Studio Ltd

studio@northgatestudio.co.uk01376 555 118northgatestudio.co.ukVAT no. GB 412 8867 05

Quotation

Q-20260304-HFG-7K2M

Prepared for

Hartfield Groundworks

Dean Hartfielddean@hartfieldgroundworks.co.uk07700 900 214

Issued: 4 Mar 2026
Valid until: 3 Apr 2026
Start date: 23 Mar 2026
Timescale: Four to six weeks

The job

New website and brand refresh

Web design / New website

A five page marketing website with a quote request form, built on your existing brand with a lighter colour palette and new photography. Includes copy for every page, a Google Business Profile tidy-up and a handover session so your team can edit it.

What is included

Description	Qty	Unit price	Line total
Design and build, five pagesDevelopment	1	£3,200.00	£3,200.00
Page copy, written and editedCopywriting	5units	£120.00	£600.00
Photography, half day on siteDesign	1days	£480.00	£480.00
Website care and hostingOptionalHosting and maintenance	12months	£45.00	£540.00

Optional items are shown for information and are not included in the totals below. Ask us to add any of them before you accept.

Discount: -£428.00
Net: £3,852.00
VAT at 20%: £770.40
Total: £4,622.40
Deposit due to start: £1,386.72
Balance on completion: £3,235.68

What we have assumed

You supply your logo files and any existing brand guidelines.
Content for each page is signed off in one round of amends.
Hosting stays on your current provider.

What is not included

Stock photography licences.
Ongoing SEO or paid advertising.
Third party plugin subscriptions.

Notes

Happy to phase this if the budget is easier over two months. Just say and we will re-issue.

This quote is valid until 3 April 2026. To accept it, sign below or reply in writing to Northgate Studio Ltd at studio@northgatestudio.co.uk.

Signed for Hartfield Groundworks

Date

Northgate Studio Ltd · Quotation Q-20260304-HFG-7K2M

Record your acceptance

Fill this in and your acceptance appears on Northgate Studio Ltd’s record of this quote straight away.

Your name

Your role

I can accept this quote on behalf of Hartfield Groundworks.

Accept this quote

Disabled on this page, because there is no real quote here to accept. On a live one, this records who accepted, their role, the time, and a fingerprint of the exact document they were looking at.

And what you get back

The quote is only half of it. The other half is knowing what happened to it, which is the part a PDF attachment can never tell you.

You are told when they open it: The first view only, with the date and time. Chasing a client who has not opened the quote is a different conversation from chasing one who opened it three times on Tuesday.
You are told the moment they accept: With their name, their role, their confirmation that they can accept on the company’s behalf, and a sha256 fingerprint of the document version they agreed to.
It gets chased without you: Two reminders, on working days, between nine and five. They stop the moment your client answers, and your client can stop them themselves. Two, and never more.
The deposit is asked for, in pounds: £1,386.72 on this example, shown after they accept rather than before, so the first thing they read is the work and not the bill.

Send one like this

Type a line, check the figures, and send your client a link. No sign-up, and free while we are still building it.

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